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Policy Section: Board Process
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Policy Number: BP-8.12 | |
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Policy: Technology Committee Terms of Reference |
Date Approved: September 17, 2003 | |
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Last Date Reviewed: Nov 2007 | |
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Last Date Revised: | |
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Number of Pages: 2 | |
1. Purpose
This is a standing committee, accountable to the Board, whose purposes are to:
• Assess how technology affects the AWNA and its members
• Explore new leading edge technologies that benefits the members and meet market needs
2. Key Duties and Responsibilities
Committee Responsibilities
The committee:
• Conducts an annual review of technology used by the AWNA to determine effectiveness and appropriateness
• Identifies and provides recommendations that address emerging technology issues to the Board
Committee Responsibilities with the Support of AWNA staff
• Works on Board-approved technology projects that improve the technological capacity of the AWNA and its members
AWNA Staff Responsibilities with the Support of the Committee
AWNA staff, with the support of the committee:
• Is the liaison for suppliers for all expenditures
3. Membership
This committee consists of a minimum of three (3) members, including one AWNA Board member.
Committee members should have strengths in the newspaper/computer technology area. Committee members need to be able to meet in Edmonton on a regular basis, usually three or four times per year at the AWNA office.
The Executive Director, or his or her designate, is a non-voting member of the committee.
4. Term of Appointment
The President, with the Board’s approval, appoints the Committee Chair for one year. The Committee Chair appoints members for one year.
5. Meetings
The committee meets at the call of the Chair. Committee business may be conducted face-to-face, by teleconference, or other electronic means.
The committee meets at the AWNA office on a regular basis, usually three or four times per year.
A quorum consists of at least one-half of the committee members. Committee meetings may proceed in the absence of a quorum. However, a quorum is required in order to forward any recommendations or other committee business to the Board. After a committee meeting where a quorum was not present, committee members who were absent may approve, by electronic means, recommendations and business that need to be submitted to the Board.
6. Resources
The committee has a Board-approved budget that covers the costs provided for in point 9 of Board Committee Principles: BP-9. The committee also has project-related expenses as approved by the Board.
7. Annual
Objectives and Work Plan
The committee meets as soon as possible after the Annual General Meeting to update the goals and objectives, and to develop an annual work plan. The committee submits the updated goals, objectives, and work plan to the Board for approval.
8. Reports
The committee prepares:
• A written annual work plan for Board approval
• Progress reports to the President
• A written annual report for the year that assesses the outcomes of the goals, objectives, and annual work plan. Makes recommendations for the next year. The Chair submits the annual report to the President at least one month prior to the Annual General Meeting.
• Recommended changes to the committee terms of reference for Board approval.