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Policy Section: Board Process |
Policy Number: BP-8.11 | |
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Policy: Symposium Committee Terms of Reference |
Date Approved: September 17, 2003 | |
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Last Date Reviewed: Nov 2007 | |
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Last Date Revised: | |
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Number of Pages: 2 | |
1. Purpose
This is a standing committee, accountable to the Board, whose purpose is to plan, coordinate, and conduct the annual AWNA symposium
2. Key Duties and Responsibilities
Committee Responsibilities with the Support of the AWNA staff
• Recommends potential sites for the AWNA symposium
• Surveys members, as needed, for input on speakers and/or seminar topics
• Recommends a budget to the Board
• Recommends a registration fee to the Board
• Recommends types of seminars that meet market and member needs to the Board
• Provides input to the seminars
AWNA Staff Responsibilities with the Support of the Committee
AWNA staff, with the support of the committee:
• Makes the necessary arrangements with the host facility
• Arranges for advance and post convention publicity
• Works closely with seminar sponsors to ensure all functions are arranged
• Arranges promotional items for registration
• Arranges for special presentations that have been reviewed with the President and Executive Director
• Arranges for the printing of programs, meal tickets, and registration material
3. Membership
This committee consists of a minimum of three (3) members, including one AWNA Board member.
The Executive Director and the Communication and Professional Development Coordinator are non-voting members of the committee.
4. Term of Appointment
The President, with the Board’s approval, appoints the Committee Chair for one year. The Committee Chair appoints members for one year.
5. Meetings
The committee meets at the call of the Chair. Committee business may be conducted face-to-face, by teleconference, or other electronic means.
A quorum consists of at least one-half of the committee members. Committee meetings may proceed in the absence of a quorum. However, a quorum is required in order to forward any recommendations or other committee business to the Board. After a committee meeting where a quorum was not present, committee members who were absent may approve, by electronic means, recommendations and business that need to be submitted to the Board.
6. Resources
The committee has a Board-approved budget that covers the costs provided for in point 9 of Board Committee Principles: BP-9. The committee also has project-related expenses as approved by the Board.
7. Annual Goals and Objectives
8. Reports
The committee prepares:
• Progress reports to the President
• A written annual report for the year that assesses the outcomes of the goals and objectives. Makes recommendations for the next year. The Chair submits the annual report to the President at least one month prior to the Annual General Meeting.
• Recommended changes to the committee terms of reference for Board approval