Policy Section:   Board Process		Policy Number:  BP-5
Policy:   Role of the Officers: Vice-President and Corporate Secretary		Date Approved:  April 24, 2003
		Last Date Reviewed: Nov 2007
		Last Date Revised:
		Number of Pages: 1

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Vice-President

The Vice-President is responsible for assisting the President in ensuring the Board’s integrity and the effectiveness of its governance process.

1.    To fulfill this role, the Vice-President undertakes the responsibilities as provided for in Bylaw 18(B) of the AWNA Bylaws.  The Vice-President:
a)    Chairs meetings in the absence of the President;
b)    Assists the President in coordinating the affairs of the Board;
c)    Replaces the President at various functions when asked to do so by the President of the Board.

2.    The Vice- President receives written notification of any alleged violations of BP-7: Board Member’s Code of Conduct by the President.

Corporate Secretary

1.    The general duties of the Corporate Secretary, as provided for in Bylaw (C) of the AWNA Bylaws, are to:
a)    Ensure that accurate minutes are kept of all Board Meetings, the spring meeting, the Annual General Meeting, and any Special meetings;
b)    Ensure that an accurate and up-to-date register of Members is kept.  This register includes a record of all Members, their representative(s), their addresses, and other pertinent information;
c)    Ensure that all notices of various meetings, minutes, and other communications are sent as required;
d)    Ensure the safekeeping of the Seal of the AWNA, the minute books, and all books, papers, records, correspondence, contracts, and other documents of the AWNA.